Administrative assistant v - united states, houston

job description

administrative assistant v

job type: contract, 5/2/2022 – 5/2/2023

schedule: hybrid model: 3 days in (tuesday, wednesday, thursday) / 2 days remote (monday & friday)

location: houston, tx. 77002

 

job summary

 

the main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. a typical administrative assistant acts as information and communication managers for an office.

 

responsibilities

 

office management

coordinate employee / contractor onboarding and offboarding to support supervisorsupdate onboarding and offboarding documentation – templates, procedures, presentations, etc.maintain project office plan, coordinate office moves (including coordination with facility and contractor’s offices) – office furniture, computer equipment, ergo equipment, etc.support large meeting / workshop organization including room booking, facility support, catering, etc.maintain team's business continuity plan and share with leadership teamowner of purchase card for miscellaneous purchases; manage statements and processingmanage office supplies, including coordination with facility to ensure café, medical, and office supplies are stocked, special order supplies (align with compliance office procedures)floor warden for 17th floorfacilitate it & ergo equipment requests between team and business unit support 

business administration

plan and coordinate project teambuilding events, special events, town halls, etc.maintain project organization chart, email distribution lists, and project rostermanage access to project’s workplace sitecollaborate with other business unit oa’s to align administrative documents and proceduresmaintain current administrative documents and procedures on project sharepoint siteserve as back-up for other business unit administrative supportsubject matter expert to prepare and format formal documents and presentations 

 

qualifications/skills

10+ years of related experience requiredhigh school diploma or ged requiredprior experience in document management/document management system requiredproficient user of the following software: ms office suite (excel, powerpoint, word), ms teams, onenote, sharepoint, power bi

with over 90 years' combined experience, nes fircroft (nes) is proud to be the world's leading engineering staffing provider spanning the oil & gas, power & renewables, infrastructure, life sciences, mining, automotive and chemicals sectors worldwide.with more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. we offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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