adecco is assisting a local fortune 500 client in recruiting for an executive assistant in dublin, ca. this is a long-term temp-to-hire opportunity in a corporate setting that will give you valuable experience to enhance your career. successful candidates must have experience supporting senior executives, strong communication skills, and able to work independently with minimal supervision. if you meet the qualifications listed below please apply now!
responsibilities for this executive assistant job include:
perform administrative general office duties of a responsible and confidential nature, executing, with minimal direction, administrative support at the highest level. maintain a variety of complex records and files, including digital and hard copies.
act as liaison between department managers and their staff in matters involving the svp and other vps including meetings, documentation, and activities requiring authorized action.
take appropriate authorized action in the absence of the svp to ensure that matters requiring attention are referred to and handled in a manner to minimize the effect of the absence. handle projects as assigned, working independently with minimal supervision.
produce letters, reports, bulletins, memoranda, presentations, speeches, rough drafts, verbal instructions and email, including material of a confidential nature.
coordinate executive travel, including ground transportation, hotel accommodations, itinerary planning, meeting coordination, and ensure office requirements and facilities at destination are arranged, if required.
manage svp/vp calendars working closely with other executive level admins to ensure efficient flow of information. backup calendaring for other finance executives.
process invoices and expense reports. receive and screen communications to the svp/vps including telephone calls and e-mail messages, recorded messages and/or provide assistance using independent judgment to determine what requires priority attention.
interface with other executive admins as necessary to ensure appropriate flow of information, meetings, and other activities as needed.
qualifications for the executive assistant include:
two to four years of proven experience working in a high energy, demanding, multi-tasking environment; experience providing administrative and logistical support to a top executive; experience with scheduling travel arrangements; financial reimbursements, communicating with senior level internal and external contacts; ability to shift priorities; superior organizational skills.
communicate effectively with co-workers, senior level internal and external contacts and representatives of public and private organizations to exchange and convey information; maintain confidentiality of privileged information obtained in the course of work.
organize own work, coordinating projects, setting priorities, meeting deadlines and following up on assignment with minimum direction.
knowledge of principles and business letter writing and basic report preparation; grammar, spelling, punctuation and vocabulary; compose, independently or for moral instructions, correspondence with minimum direction.
advanced skills in word processing, presentation, spreadsheet and other software, microsoft office (e.g. ms word, excel, powerpoint, visio).
knowledge of standard office administrative practices and procedures, including the use of standard office equipment.
basic budgeting theories and principles; basic mathematical computations. accounting and record keeping skills.
ability to use discretion in handling confidential information
attention to detail and accuracy is critical
telephone techniques and etiquette
ability to work as a key team member with a diverse group of professional staff
operate a keyboard at a corrected rate of 60 words per minute
college degree preferred.
what's in this for you?
pay rates starting at $40 per hour
weekly pay – you receive a paycheck every week
corporate environment
comprehensive benefits after 1 week – medical, dental, vision, options available
click on apply now to be considered for this executive assistant position in dublin or any related opportunities with adecco.
equal opportunity employer/veterans/disabled. to read our candidate privacy information statement, which explains how we will use your information, please visit http://www..com/candidate-privacy/. the company will consider qualified applicants with arrest and conviction records.
equal opportunity employer/veterans/disabled
the company will consider qualified applicants with arrest and conviction records
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United States, Dublin ,California
2022-05-13
2022-06-12
1430212
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