Executive assistant - united states, dublin

adecco is hiring immediately for an executive assistant with a local client in dublin, ca. executive assistants perform essential duties with pay starting at $45.00/hour, plus available overtime. in this role, you will provide direct administrative support to the executive vice president by maintaining ongoing communication, organizing all routine departmental activities, and handling special projects as needed.

 

key responsibilities:

act as liaison between other executives and staff in matters involving his/her office, including meetings, documentation, and activities requiring authorized action

manage the evp schedule and calendar; arrange meetings, conference calls and appointments

receive and screen communications to the evp, including telephone calls and e-mail messages

receive and distribute incoming mail; review and evaluate mail to identify those items requiring priority attention

produce letters, reports, bulletins, memoranda, and e-mails, including material of a confidential nature

compose correspondence, reports, presentations, speeches, organization charts, rough drafts, transcription machine tapes or verbal instructions

coordinate travel and ensure office requirements and facilities at destination are arranged, if required

organize team events and meetings

manage personal matters and projects and other office duties as assigned

requirements:

bachelor’s degree and 5+ years of related experience required

proven experience working in a high-energy, demanding, multi-tasking environment

experience providing administrative and logistical support to a top executive

experience with scheduling, travel arrangements, financial reimbursements, and communicating with senior level contacts

advanced computer skills (microsoft word, excel, powerpoint, outlook, visio), filing systems management, etc.

excellent interpersonal communication skills, both verbal and written

ability to stay organized with minimal supervision

knowledge of principles and business letter writing and basic report preparation

knowledge of standard office administrative practices and procedures, including the use of standard office equipment

basic budgeting theories and principles, mathematical computations, accounting, and record keeping skills

project management experience a plus

 

what's in this for you?

weekly pay starting at $45.00/hr.

competitive benefits with options such as medical, dental, vision, and 401(k)

free career upskilling opportunities through adecco’s aspire academy

 

shift:

monday – friday, 8am to 5pm

 

click on apply now for immediate consideration for these executive assistant positions in dublin, ca. we look forward to hearing from you!

equal opportunity employer/veterans/disabled



the company will consider qualified applicants with arrest and conviction records

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