Executive assistant svp operations - united states, jamestown (new york)

the adecco creative & marketing team is currently looking for a seasoned executive assistant to support a high-level executive at an iconic children's book publishing company. the ideal candidate will have 3 - 5 years of experience supporting c-level suite executives with a background in retail and operations in a high volume capacity. this job will be a hybrid work model in new york city so you must be able to commute to downtown new york. if you come from a retail corporate background as an executive assistant we want to hear from you today!  apply now.

 

the opportunity

this position provides executive support to a c-level executive. it involves interacting with employees at all levels within the division and across the company and offers an overview and insight into the business.

 

primary responsibilities:

support c level executive in day-to-day tasks

anticipate potential obstacles and roadblocks and plan ahead to ensure deadlines are met

oversee extremely active and complex calendar, day-to-day schedule, and special events

provide meeting support through booking and preparing meeting rooms, taking notes, setting up video conferences/phone calls, and following up on all action items

schedule domestic and international travel, create detailed itineraries, code invoices, and report expenses utilizing sap concur

support in the arrangement and preparation of materials for board meetings - manage yearly events, with an average of 200 attendees, purchasing gifts, creating invitations, overseeing budgets, and hiring vendors

use hr systems to approve talent acquisitions, onboard c-suite employees, and train new assistants in the operations division

 

required qualifications:

3 - 5 years experience supporting a c-level executive, ideally for a large organization

strong scheduling, calendaring, and expensing experience

high level and professional attitude and tone and an innate understanding of the day-to-day requirements of a c-level executive

ability to work in a high volume position and ensure deadlines are met

 

equal opportunity employer/veterans/disabled



the company will consider qualified applicants with arrest and conviction records

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