Executive assistant svp operations - united states, jamestown (new york)

the adecco creative & marketing team is currently looking for a seasoned executive assistant to support a high-level executive at an iconic children's book publishing company. the ideal candidate will have 3 - 5 years of experience supporting c-level suite executives with a background in retail and operations in a high volume capacity. this job will be a hybrid work model in new york city so you must be able to commute to downtown new york. if you come from a retail corporate background as an executive assistant we want to hear from you today!  apply now.


the opportunity

this position provides executive support to a c-level executive. it involves interacting with employees at all levels within the division and across the company and offers an overview and insight into the business.


primary responsibilities:

  • support c level executive in day-to-day tasks
  • anticipate potential obstacles and roadblocks and plan ahead to ensure deadlines are met
  • oversee extremely active and complex calendar, day-to-day schedule, and special events
  • provide meeting support through booking and preparing meeting rooms, taking notes, setting up video conferences/phone calls, and following up on all action items
  • schedule domestic and international travel, create detailed itineraries, code invoices, and report expenses utilizing sap concur
  • support in the arrangement and preparation of materials for board meetings - manage yearly events, with an average of 200 attendees, purchasing gifts, creating invitations, overseeing budgets, and hiring vendors
  • use hr systems to approve talent acquisitions, onboard c-suite employees, and train new assistants in the operations division

    required qualifications:

  • 3 - 5 years experience supporting a c-level executive, ideally for a large organization
  • strong scheduling, calendaring, and expensing experience
  • high level and professional attitude and tone and an innate understanding of the day-to-day requirements of a c-level executive
  • ability to work in a high volume position and ensure deadlines are met

    equal opportunity employer/veterans/disabled

    the company will consider qualified applicants with arrest and conviction records

    United States, Jamestown (New York) ,New York
    Please report inappropriate ads by sending a message to abuse@expatriatesjobs.com. Please include the Job ID located in the header of each ad

    Apply to this job now Report abuse