Events co-ordinator - united kingdom, bristol city centre, bristol

events co-ordinator

bristol or london

gbp38,261 - gbp39,838

plus london weighting of gbp3,496 (if applicable) and generous civil service defined benefit pension

about the office for students (ofs)

we are the independent regulator of higher education in england.

we aim to ensure that every student, whatever their background, has a fulfilling experience of higher education that enriches their lives and careers. we also care about supporting and developing our staff, working together to achieve more than each of us can do alone.

we're proud of our people, our culture and the benefits we offer. at the ofs we want to create a welcoming and engaging working environment which is free from discrimination. we particularly welcome applications from people with a disability or impairment, those who identify as lesbian, bisexual, gay or transgender, and those from a black, asian and minority ethnic background, as these groups are under-represented within our workforce.

we're looking for skilled, committed people who care about students and their experience of higher education. join us and you'll be part of an energetic, forward-looking organisation with high ambitions and big opportunities for our people.

about the external relations directorate and the public affairs team

the external relations directorate leads the ofs's work on external and internal communications, public affairs and student information and engagement.

the directorate is responsible for media relations and planning, strategic and digital communications, multimedia support, student information and engagement, stakeholder engagement and parliamentary support, publications, events and public information.

the public affairs team oversees ofs's interactions with our stakeholders. this includes managing ofs's relationships with stakeholders (including with parliamentarians and government), organising events and handling or directing enquiries from higher education providers and members of the public.

about the events co-ordinator role

based in our public affairs team but working across the ofs, your role will be to plan and manage our varied programme of external events. some of our events are delivered in-person, some online only, and some are hybrid with attendees joining online and in-person. we run a broad range of events, including webinars, thematic conferences, parliamentary receptions and events linked to our annual report and insight briefs.

key responsibilities in this role include:

producing detailed proposals and options for events

agreeing and managing event budgets and project plans

project managing, or assisting with the project management of, a variety of different events

collaborating with internal stakeholders to advise colleagues across the ofs on event objectives, audiences, agendas, and event promotion

for in-person events, locating suitable venues and co-ordinating in-person events on the day

for online and hybrid events, co-ordinating and producing live broadcasts, and ensuring event recordings and other event materials are available to view on demand

managing supplier and contractor relationships

working closely with the head of public affairs and the director of external relations to establish and develop the ofs's processes for managing events.

about you

we're looking for someone with the skills to deliver high-quality, impactful events. you'll need to be highly organised, have great attention to detail and be able to solve problems. you'll need to be able to build and maintain relationships with staff across ofs, running project teams to deliver events effectively. you'll also need to work closely with suppliers and external contacts (such as invited speakers). you will be able to negotiate, providing advice to colleagues but also constructive challenge where necessary.

you'll get to work on a wide variety of events, across a range of policy areas that are crucial to the delivery of the ofs's aim to help every student have a fulfilling experience of higher education.

essential criteria

experience of managing events

excellent organisation skills

strong attention to detail

proven problem-solving and risk management skills

good interpersonal skills for building and maintaining relationships across ofs

ability to provide advice and constructive challenge as necessary, including to senior colleagues

experience of managing budgets

desirable criteria

experience of producing online events (for example, using zoom)

knowledge of the higher education sector

working for us

the ofs regulates the higher education sector on behalf of all students. we value diversity and the wealth of perspectives, experience and ideas that it brings to our work, and we strive to embed equality of opportunity in everything we do.

we recruit based on fair and open competition and welcome applications from candidates regardless of age, disability, race and ethnicity, gender reassignment, marriage and civil partnership, pregnancy and maternity, religion or belief, sex, sexual orientation and socio-economic background. to attract the widest possible field of qualified applicants, flexible working, for example job share and part time working, apply to this role.

working arrangements

the ofs is trialling a hybrid model of working, a mixture of office and remote working., staff can work up to 60% of their hours remotely, and 40% in the office, as well as some flexibility in core contact hours. we will provide the equipment and support to ensure that you can do that safely and securely. our offices remain open for staff and teams.

closing date for applications: 25 may 2022

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