Event coordinator - united kingdom, central london, london

we are looking for a bright and enthusiastic event coordinator with a "can-do" attitude to join our growing event delivery team here at hanson wade.

hanson wade specialises in producing and delivering conferences within the life science, construction and hr industries; the post holder will be responsible for the end-to-end delivery of physical events for the european and us market, approximately 2 per month. ranging in size and logistical complexity, you will partner with key stakeholders and lead on the planning, development and delivery of our events to create a memorable and unique experience for each customer.

we are looking for a highly motivated, pro-active individual who possesses excellent communication and time management skills. the applicant must work well under pressure and have the ability to prioritise responsibilities and meet deadlines.

due to the majority of the events being in the us, travel will be required for our physical events. based on the current restrictions, the applicant must be fully vaccinated in order to perform the full duties of their role, which includes travelling to the us.

key responsibilities:

communicate with all customer types throughout the event life cycle; delegates, speakers and sponsors

work extensively with conference hotel, including but not limited to: costs, set up, catering, wifi etc..

manage hanson wade staff flights and accommodation

represent the campaign and hanson wade onsite (travel will be required)

create and proof event documentation

creating running order for each event

sourcing, negotiating and managing external suppliers when applicable including but not limited to: av, technology, signage, hostesses

budget management

create and maintain post event content sharing website

create, implement and deliver mobile apps for the larger campaigns

work closely with campaign project team to deliver on key goals and objectives of the campaign

support other members of the eo function as and when necessary

may be required to assist with customer service and venue sourcing duties where necessary

the ideal candidate:

must have higher education degree or similar (event management degree preferred)

previous event management experience is preferred

previous experience with virtual event software is preferred (hopin preferred)

have experience working with customers of all different levels of seniority

must have organisational experience at a professional level

must have a strong passion for event management

must have outstanding communication skills

will be highly efficient and have an organised approach to your workload

will have the ability to work well under pressure and deal with high work volumes

will be able to adapt and change priorities according to immediate business needs

will be able to work as part of a team as well as independently

why choose us?

hanson wade is proud to be an equal opportunities employer

our training would be hard to beat elsewhere

our culture consistently remains at the heart of what we do

benefits:

monthly awards and social events

annual awards dinner

busy and active social calendar

annual personal learning budget

flexible working

salary - gbp22,000 - gbp25,000 depending on experience + bonus

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