Administrative assistant downtown la - united states, losangeles

Under general direction of the president, this position is responsible for office operations, as well as certain customer service responsibilities, sales - related functions, and financial duties, including payment collection and banking, merchandise order, delivery coordination, and inventory duties. this position also maintains and updates the company's customer lists, emails, new accounts, prepares invoices for orders, and schedules and coordinates for delivery.

essential duties and responsibilities:

schedules orders to be delivered.
assists sales representatives, as needed.
creates and emails weekly offers to all customers and sales representatives.
maintains records and files paper work.
distributes mail and handles routine correspondence.
handles walk-ins as needed.
coordinates with sales representatives to create special price list for customers.
assist manager, as needed
calculates total sales profits and sales representatives commissions to send to manager.
update invoices and payments
other duties related to business operations as determined by management.

qualifications / requirements

high school diploma / ged
office sales experience
ability to comprehend and established office routines and policies.
proficiency with electronic financial records and knowledge of applicable terminology.
knowledge of applicable computer programs; microsoft word, excel, mail.
must be dependable
type no less than 30 wpm
ability to establish and maintain effective working relationships with customers, vendors and colleagues.
ability to work independently and collaboratively within a team environment.
skills in answering telephones in a pleasant, helpful manner

physical requirements

ability to lift at least 20 pounds.
working rapidly for long periods
sitting for long periods of time

desire characteristics

ability to remain professional and courteous with customers, vendors and colleagues at all times.
excellent verbal and written communications skills.
strong computer skills. excel
ability to work independently as well as part of a team

more info: compensation: 34,500. yearly, health benefits, paid sick time employment type: full-time job title: administrative assistant

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