Pa to ceo and board secretary - united kingdom, central london, london

at women in prison, we are passionate, ambitious and grounded in the reality of women s lives. we are proud of our roots and have grown from strength to strength since the 1980 s, delivering services to women and campaigning for change.

job purpose: to provide day to day pa support to the chief executive, administrative support to the chief executive and smt and secretarial duties for the board of women in prison

reports to: chief executive

key responsibility areas:

to proactively manage the diary of the chief executive

to provide administrative support to the chief executive

to provide administrative support to the senior management team

to provide secretarial/administrative support to the board

duties and key responsibilities:

to manage the diary of the chief executive

to proactively manage the diary of the chief executive

to ensure all requested meetings are appropriately prioritised and diarised, with sufficient time for preparation and travel

to support the chief executive to ensure her diary enables positive working practices

to maintain excellent relationships with all contacts for the chief executive

to manage a system for key meetings with the chief executive to ensure preparation time, papers and briefings are in place in good time

to ensure the chief executive is meeting regularly with line reports, chairs of the board and board members

to provide administrative support to the chief executive

to put an effective filing system in place manage it on behalf of the chief executive

to organise travel for the chief executive when required

to manage the expenses for the chief executive and ensure appropriate sign off from the chairs of the board

to take minutes of meetings as required by the chief executive and circulate in a timely manner

to provide administrative support to the senior management team

to support the smooth running of the senior management team

to set up meetings and ensure agendas are in place

to circulate papers at least 2 days in advance of meetings

to minute meetings and share minutes and actions in a timely manner

notify all those who need to take follow up action and/or others who may need to be aware of the decision and its implications

to provide secretarial/administrative support to the board

to ensure board meetings are in the diaries of all attendees

to support the preparation and circulation of board papers and agendas in a timely fashion

to take minutes of board and board committee meetings, agree these with the chief executive and chairs and circulate in a timely fashion

to keep proper records and files of board decisions, approvals and minutes

to support board members with administrative support as required

notify all those who need to take follow up action and/or others who may need to be aware of the decision and its implications

these are the main duties of the role but do not form part of the contract of employment, and flexibility will be required as the needs of the organisation changes.


Women in Prison
United Kingdom, Central London, London
2022-08-19
2022-09-18
FULL-TIME
1918930
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