Administrator - united kingdom, birmingham, west midlands

position: administrator. full-time, permanent staff role

hours: monday - thursday 7.30am - 4.00pm, friday 7.30am - 1.00pm. 37.5-hour working week

salary: £20,000 - £21,000 per annum

location: nechells, birmingham

holidays: 23 days' holiday per annum pro rata + bank holidays

other benefits: pension scheme, on-site secure free car parking, employee assistance programme

the successful candidate will have gained experience from working within a similar role. the core work relates to processing of purchase invoices for the finance department and general administration for the production department.

the main responsibilities of the role are:

- open the post on a daily basis

- answer the reception phone and direct calls

- review the accounts email inbox for purchase invoices (print-off) and gather together hard-copy purchase invoices received in the post

- match purchase invoices (that relate to materials cost of sales) with goods receipts noted

- progress the above purchase invoices and import to the purchase ledger in sage 200

- scan all invoices, delivery notes, sales orders, kit lists, supplier purchase orders, customer pod's, booking reports, etc and save into appropriate folders on the server and operations software.

- assist the finance team in the processing of manual (overheads-type) purchase invoices

- assist the production team with printing delivery labels

- support the stores/warehouse team with ad-hoc admin

- pod maintenance - attaching to delivery notes and updating systems

- sales order maintenance - updating and confirming dates, adding sales order numbers where missing

- maintain supplier purchase ledger accounts and supplier invoice queries folder

- monthly supplier statement reconciliations

- liaise with suppliers on payment queries

- review price queries / anomalies

- review quantity queries with goods inwards staff / production management

- process query purchase invoices once resolved or obtain the appropriate credit notes from the supplier concerned

- other ad-hoc work provided by the financial controller or production team

person specification:

polite telephone manner, organised and efficient administration skills, it literate and proficient in microsoft office. a flexible approach, "can-do" attitude, attention to detail and a strong desire to improve the status quo.

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