Administrative assistant - united states, pasadena (california)
adecco is assisting one of redding’s top tax/bookkeeping firms in their search to fill a full time administrator of operations position in redding, ca. apply now if you meet the qualifications listed below! responsibilities / duties:
pay for this position is $20/hour
• answering phones and responding to client requests and inquiries
• greet clients, vendors, and team members as a friendly “gate keeper • programming of intrusion alarm control panels • managing and updating company databases
• schedules and performs word processing activities; format, revise and print out copies of documents for the team members
• assist project managers with the projects bidding, start-up, and close-out activities
• performs duties in the absence of the director of operations.
• assist payroll with the certified payroll entry on the d.i.r. website
• payment follow up on service invoices
• customer & contractor billing (ap & ar)
• filing, tracking, drafting & sending construction project documentation
• typing of quotes and/or bid item documents
• review contract documents for administrative and company requirements.
• prepare pre-lien’s and send prelien documents
• obtain lien releases from vendors each month, when submitting payment.
• facebook, website, and other forms of advertisement and interaction
• update and maintain compliancy within company, federal and state
• maintain current information on all sub-contractors to include: w-9 forms, contractors license, workman’s comp insurance, and g.l. insurance
• track vehicle repairs and maintenance, making sure that the log is current and that the proper expense account is tagged in qb
• assist with maintaining tracking log for safety equipment in shop and on trucks
equal opportunity employer/veterans/disabled
the company will consider qualified applicants with arrest and conviction records
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