Female office secretary - saudi arabia, riyadh

Female office secretary job description
secretary help keep our business operations running efficiently, and we currently need someone to take on this challenging role. we’re seeking an exceptionally detail-oriented and personable secretary to work full-time in our fast-paced office. the ideal candidate will bring resourcefulness, organization, and superb communication skills to the role. supporting coworkers and clients in various administrative tasks. with a knack for keeping cool under pressure and juggling complex schedules and projects, the secretary will be relied on to help grow our business.
this person should have experience working in an office,
objectives of this role
optimize business operations and oversee office supplies, equipment, and processes
ensure successful workflows, schedules, communications, and office environment on a daily basis
manage external vendors and resources, nurture client relationships, and ensure that best practices are upheld
perform a variety of clerical duties, such as responding to calls, emails, and requests
determine which issues require immediate attention, and communicate to leadership any deviations from standard operating procedures
responsibilities
open the office daily, greet visitors, answer and redirect phone calls, and manage email, regular mail, shipments, photocopying, and fax correspondence
prepare letters, reports, memoranda, tables, financial data, meeting minutes, forms, and similar material based on dictation, rough draft, and plain or corrected copy; review materials for accuracy and formatting; initiate non-disclosure agreements (ndas)
assist staff members with coordination of schedules, appointments, daily operational tasks, and travel arrangements
establish and maintain record-keeping system for files, contacts, and employee directory
oversee office equipment and supplies, and initiate requisitions to replenish inventory
assist junior staff members with onboarding
required skills and qualifications
proven success in a secretarial role
exceptional written and verbal communication skills
ability to multitask and manage time wisely
high school diploma or equivalent
preferred skills and qualifications
bachelor’s degree or equivalent
experience in an administrative role
ability to effectively handle budgets and expenses
experience in refining and developing processes

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