Executive assistant - united arab emirates, dubai

Core responsibilities·      oversee diary management (travel (family) and client engagements) for managing partner ·      manage and coordinate all event related preparations (venue/invites/registration/video/collab with third party)·      manage and coordinate between marketing and managing partner for web/press/email/staff portal releases·      manage on memberships as well as purchases (wine/books) for the managing partner·      manage administrative staff in organizing tasks such as purchasing/replenishment of office supplies, event planning (team building/office party), setting up and preparing for meetings, managing office moves or renovations·      manage vendor relationships related to the office: business insurance plans, professional indemnity etc.·      annual maintenance contract for it/equipment, telephones, and xerox and managing all related third-party vendors (brochures, business cards)·      monitor company’s dewa and etisalat bills for payment on time and liaise with accounts department·      liaison with building management, office décor maintenance, office sanitization vendors and others·      managing the schedule of 4-5 drivers, ensure overtimes are recorded and work load evenly distributedmanage team of office assistants to ensure cleanliness throughout the officesskillsexperience & qualifications·      at least 4 years’ experience in admin for a corporate service provider, private family office or private client law firm·      graduate.other expertise·      proficient in ms office (ms word, ms powerpoint & ms excel etc.).essential characteristics·      confident and presentable;·      culturally aware and sensitive to clients and colleagues;·      flexibility to work independently and proactively in a fast-paced environment;·      excellent oral and written communication skills in english;·      experience working with people of different backgrounds and a high level of cultural competency;·      the ability to juggle and track multiple tasks and responsibilities; and,demonstrated commitment to the success of co-workers and to the organizational mission.


Confidential
Executive Assistant
United Arab Emirates, Dubai
2023-06-08
2023-08-07
FULL_TIME
2268485
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