Ceo office manager - saudi arabia, khobar

 meetings and calls o manage ceo’s schedule, namely travelling schedule, meetings, conferences, making appointments and changing of appointments o answer calls, take messages and direct calls to the ceo o receive and attend guests o assist ceo in meetings by noting down points discussed in the meetings and sending mails on the minutes of meeting, as and when necessary o attend less important meetings on behalf of the ceo, as and when required and present the key take away points from the meeting o travel with or on behalf of the ceo to attend meeting and conferences  document preparation and management o write letters and memos on the behalf of the ceo and get it reviewed o prepare checks for signature and review o receive faxes and mails addressed to the ceo and deliver it  assistance to the ceo o assist the ceo in preparing presentations / documentation as and when necessary o assist the ceo in his duties relating to hiring, vacation planning, approvals and other administrative tasks maintaining office o keep track of inventory of office supplies, evaluate new office products and place order for the same o ensure office equipment function properly, and order for maintenance when necessary o oversee administrative policies of the office and suggest changes when necessary  official interactions o interact with the external parties on a regular basis o work closely with other departments, particularly the project, procurement and administration teams as and when necessary  additional responsibilities o train the hr team on the using the sap erp software o assist sales and finance team to upload information like contracts, invoices etc. on sap erp softwareskillsresourceful problem solver: skilled in identifying challenges and implementing innovative solutions to streamline processes, resolve conflicts, and enhance overall office functionality.well-versed in leveraging a variety of office software and tools, including project management systems, spreadsheets, and databases, to efficiently monitor tasks, expenses, and inventory.proficiently communicates with team members, clients, and vendors, both verbally and in writing, to cultivate a collaborative and cohesive workplace.displays adeptness in navigating various office software and tools, such as project management systems, spreadsheets, and databases, to effectively oversee tasks, expenses, and inventory.exhibits resourceful prowess in recognizing obstacles and devising inventive solutions to streamline procedures, mediate disputes, and elevate overall office performance.possesses outstanding organizational prowess, adept at overseeing complex schedules, orchestrating meetings, and optimizing office operations for peak performance.

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