Executive administrative assistant - united states, linden

Job description general office support:provide support to temusa executive management teamwrite/edit external/internal correspondence.coordinate meetings and make travel (if requested) arrangements for management and for incoming group visitors, manages calendars and files, reconcile and submit expense reportsin charge of the welcoming of internal u0026amp; external visitors – take care of visitor’s procedure with hseq managervisitor and telephone receptionist responsible our fedex shipping account and for the mail dispatch in u0026amp; out of facilityin charge of the schedule for the meeting rooms (training, conference) – lindenfile/copy materials as required.manage general office supplies aligned with sustainability manage general wellbeing supplies (coffee machine, snack machine, etc …) compile/produce excel reports (travel / holidays/ expenses/ travel)produce presentations utilizing powerpoint.co-ordinate with ame zone office for travel and reporting if necessary.follow up and manage travel budget, office supplies and phone/communications budgets.develop and update administrative systems to make them more efficientresponsible for temusa internal communication:co-ordinate with mktg manager on internal communication of customer events and initiatives.initiate project to create an internal communication tool for the company.produce periodic newsletter u0026amp; provide updates for internal website aligned with hr team u0026amp; otoc. identify significant internal events with the hr team co-ordinate i inform ame zone office of our initiatives.responsible for the management of the company archives u0026amp; archive room(s) other duties may be assigned as needed.

give your best to better energy and make the commitment with total. with over 500-plus professions in 130 countries, we offer high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development. be part of the global team whose mission is already shared by 100,000 employees: to make energy better each and every day.

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