Administrative assistant - united states, leesburg

this position works closely with the grants manager and other administrative staff members to assist with aspects of grant, financial and clerical support.

location: leesburg, va

pay: $22/hr

status: temporary with the possibility to go temp to hire

responsibilities:

administrative duties such as filing, typing, copying, binding, scanning, etc. assist in the preparation of regularly scheduled invoices, reports and audits collect, organize, submit and reconcile expense reports assist with monthly reconciliation of credit card statements and assigns account codes based on appropriate grant account, class and account code reconciles invoice submissions with recognized revenues coordinates accounts receivable and accounts payable with grants manager and contracted accounting firm handle sensitive information in a confidential manner coordinates the processing of all gift card donations produce and distribute correspondence memos, letters, faxes, and forms answer and redirect phone calls assist with the reception desk and greeting guests receive, sort, and distribute the mail organize, store and print company documents as needed develop and maintain agency filing system (specifically of grant records and filing room) serves as back up for grants manager, office manager and other administrative staff, when needed take accurate minutes of meetings conduct various data entry and tracking tasks other duties as assigned

requirements:

proficient with excel, quickbooks online (preferred), bill.com (preferred) some accounts payable/bookkeeping experience strong technical skills background, driving record, and cps check required

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