Human resources assistant ii - united states, alexandria
human resource assistant ii in alexandria, va
full-time, benefits, some remote
( r eporting to corporate 2-3 days a week may be necessary to complete training and most likely every monday)
send your resume to [email available when viewing the job]
role
this role will report and work directly with the human resources manager, providing day-to-day support to employees within the corporate, field, and client facing
offices while maintaining the highest level of confidentiality and professionalism. this position is heavily administrative.
human resources function
benefits administration function
office administration function
essential duties & responsibilities
human resources function
· ensure accurate, complete & timely submission of form i-9 before completing the e-verify process.
· utilize onboarding system to finalize new hire documents and establish new employee profiles within the hris before the bi-weekly payroll-processing deadline.
· utilize hris to process personnel actions (ex., class, salary, etc.) and employee contact information updates (ex., address changes).
· maintain employee personnel files and hr record keeping in compliance with regulatory requirements.
· administer employment and wage verifications, including meeting with federal investigators.
· oversee unemployment claims for all states.
· develop internal and external communication pieces.
· maintaining office supply inventory
· provide overall assistance and support for the human resources department.
· costpoint hris database experience preferred
benefits administration function
· assist the human resources manager with the annual enrollment process
· support employees with inquiries about health and welfare benefits, eligibility, payroll deductions, etc.
· develop carrier relationships while resolving coverage discrepancies via direct communication and utilization of carrier sites for benefits administration.
· provide information and assistance with annual 401(k) audit.
· process 401(k) deferral changes, answer basic plan-related questions, referring complex inquiries to the plan administrator, principal financial services.
· knowledge of practices related to benefits and payroll administration is preferred.
office administration function
· strong skills in time management, handling multiple tasks, setting priorities, and meeting deadlines.
· ability to maintain a high level of confidentiality and interpersonal skills to handle sensitive and confidential documents and situations.
· must possess the ability to communicate effectively – in writing and orally, with a professional demeanor.
· capacity to work independently as well as with others in a team environment.
· proficient computer skills in the windows operation system, including spreadsheet applications.
· other duties as assigned.
education & certification
· phr certification is preferred.
· bs/ba degree preferred—minimum 3 years human resources experience.
· consideration will be given to candidates with a combination of education and experience that provides the required knowledge, skills, and abilities
maintaining employee files and accurate employee recordsprepare new hire employee files and orientation packetsassemble new hire and new employee orientationmaintain employee human resources files, records, and informationcompleting filing of employee documentation in employee filesinitiating new employee background checkssupport the human resources manager with all campus human resources functionsprovide administrative support for human resourcesmaintain various human resources, employment and benefits related filesmaintain accurate current employee confidential information in employee filescreate employees files and maintain confidential employee personnel recordsprepare new employee benefit files and packets for weekly new employee benefits meetingmaintain employee personnel, benefit and payroll filesperform human resources and administrative tasksmanage employee files in wdmaintain applicant paperwork and employee filesprepare new hire personnel filesmaintaining of employee benefit files & updating of employee payroll recordsschedule new employee orientation, exit interviewsmaintain employee personnel and benefit files
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