Receptionist/admin assistant - united states, mascara

receptionist
redwood city, ca (onsite)
contract-to-hire

general description:

we are looking for a talented receptionist/admin to help support a fun and dynamic start-up company. we are looking for a candidate who has a great "can do "attitude, willingness to learn, and the ability to work well with others. candidates who are self-motivated and who can take initiative will do very well in this position. this position, reporting to the coo, is responsible for providing general administration for the company.

responsibilities:

1. reception: receive and direct visitors, employment applicants, salespersons and customers to appropriate locations and parties. handle all incoming mail; open and/or distribute to addressees. ensure that confidential mail is dealt with in an appropriate manner.

2. phones: manages all incoming calls and makes sure they are routed to appropriate parties. coordinates the set up new employees with phone access

3. accounting: in conjunction with accounting consultant, maintain company financial information. working in accordance with company accounting practices, is responsible for preparation of bills and invoices for payment, mailing checks, reconciling amex invoice, filing, etc.

4. administrative support: provides administrative support to senior management including, presentation materials, filing, mail, etc. in addition, maintain corporate files.

5. travel: coordinate and manage company travel. book air, hotel and transportation arrangements are both convenient and cost effective.

6. meeting/event preparations: coordinate all meeting preparations including meals, accommodations when needed, equipment, etc for board meetings, scientific advisory meetings and company events.

7. office supplies equipment: routinely monitors and orders office, kitchen and general business supplies and repairs.

8. company library: assist with the development and maintenance of the company library.

intellectual property: may work with senior staff and/or attorneys in coordinating information, lab notebooks, etc.

10. special projects: may be assigned special projects which may include research, development of presentation materials, patent searches, etc. these projects must be completed in a timely, accurate and professional manner.

11. facilities: act as primary contact with landlord representatives for facility maintenance, building problems, insurance etc. may assist in the development of policies and procedures regarding building maintenance and possible modifications of those policies and procedures.

12. it: may act as primary liaison to it consultants regarding any technical issues with computers, servers, networks, etc.

11. other duties as assigned

requirements:

6 months to 1 year in administrative positionaa in business or equivalent experience preferredskilled in the use of microsoft office suite, especially word, powerpoint, excel.previous exp. in medical device company preferred.previous experience in using accounting software such as quickbooks preferredexcellent communications skills (both written and verbal) required.ability to work independently or in team setting required.

receptionist - admin support

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