Media billing coordinator - united states, virginia
adecco is hiring immediately for a media billing coordinator with the largest u.s. distributor of plumbing supplies, pvf, waterworks, and fire and fabrication products in newport news, va. as a media billing coordinator, you will perform essential duties with pay starting at $16.00/hour, plus available overtime. in this role, you will maintain all aspects of media billing including processing all media invoices (local and national), requesting missing/outstanding supplier invoices, issuing and managing purchase orders, reviewing monthly statements, and providing monthly media billing and co-op reports.
responsibilities:
work closely with both media planner/buyers and marketing finance teams.
open/update/maintain all purchase orders for all media contracts.
collect/update w-9s for suppliers as needed.
maintain media invoice inbox and receipt of all paid media invoices (national and local).
must process invoices accurately and efficiently to ensure timely payments and reimbursements.
communicate with media team/marketing finance to ensure processing of media invoices in a timely manner based on supplier requirements.
comply with all audit requirements regarding proof of performance and ensure collection of proof of performance with invoices including tearsheets, affidavit of performance, posting reports etc.
collect and update supplier listings though oracle as needed.
request outstanding media invoices from suppliers as necessary.
work with media planner/buyers to match invoices with purchase orders and determine accuracy of information.
review media vendor supplier statements for possible past due accounts or credits.
reconciliation of media p-card purchases (provide invoice and receipt).
work with marketing finance to provide updates on reconciliation and past due media vendor supplier payments.
work with digital team members on reporting and reconciliation of social media billing charges to p-card.
maintain confidentiality of financial data and related records.
provide summary of monthly billing both nationally and by district.
generate financial reports for review with media team as directed.
provide financial information to various departments as required.
requirements:
high school diploma or ged required.
must be 18+ years old.
1+ years’ experience in media and/or media billing or familiarity with paid media planning/buying.
proficient in excel and other microsoft office applications.
knowledge of oracle and purchase order process are a plus.
knowledge of operational processes as it relates to finance, accounts payable, and accounts receivable.
strong attention to detail.
excellent and effective verbal and written communication skills.
