Job ads - united kingdom, scotland

office manager and administrator

location: glasgow

salary range: 22'000 - 25'000

role id: 2

ricardo is creating a world fit for the future

ricardo energy & environment is a leading sustainability consultancy combining energy, climate change, environmental and chemical risk expertise with strong it and economics capability. operating across the world, we work in partnership with our customers to help transform the way they work, empowering business leaders with award winning consultancy advice. with unrivalled sector insight and a reputation for producing innovative solutions, we offer a stimulating and rewarding environment in which to work.

start your career with ricardo, a consultancy that respects, innovates, has integrity and passion for the environment. we empower, develop, and trust you to deliver your best work. we'll provide a culture that will enable you to evolve, grow and succeed.

growth and opportunity

we have an exciting opportunity for an office manager and administrator to join our glasgow office. the successful candidate will provide a number of administrative tasks to various stakeholders while also being a visible brand ambassador for ricardo by being liaising with visitors and employees .

as a versatile office manager and administrator, you will often be the first point of contact for clients and visitors who attend our glasgow premises, located conveniently for the city centre. flexibility and a 'can do' approach are vital in this role; a proactive and positive attitude is as important as the skills and experience you bring.

this role offers a broad remit and requires liaison with a number of central teams, suiting someone who enjoys engaging with numerous stakeholders. while ensuring the smooth running of the office, including aspects of facilities administration, you will also deal with all deliveries and couriers, provide inductions for new starters, order office supplies, manage the meeting rooms to a high standard and assist the quality, safety, health & environment (qshe) manager with local administration. working as part of the central admin team you will make travel bookings and organise couriers where needed, using our online portals.

this is a role where reliability is essential and office working on a full-time basis 9am to 5pm monday to friday is required.

key responsibilities:

the ideal candidate will be prepared to take on a wide range of duties in support of colleagues. these will typically include:

* receiving visitors in a welcoming and professional manner

* acting as point of contact for maintenance contractors - e.g. including arranging and facilitating routine air conditioning, fire extinguisher maintenance, emergency light checks and portable appliance (pat) testing etc

* acting as point of contact with the landlord's agent to request, collate and file health & safety and environmental compliance data, including meter readings, lift maintenance records, fire system checks etc.

* acting as office representative on the company safety, health & environment (she) forum

* carrying out routine monthly health & safety checks, including water temperature checks - training will be provided

* liaising with the qshe manager

* carrying out office inductions for new starters

* ensuring meeting rooms are maintained to a high standard

* procuring catering for the office as well as specific meetings

* organising social events for the office

* postal services (to include dhl couriers)

* first aid and fire warden responsibilities

* entering contact details on our crm system

* working with the finance team to reconcile purchase card expenditure for office related purchases, e.g. catering and to raise purchase orders

* travel organisation and booking, using appropriate travel portals

* providing team holiday and sickness cover as part of a central admin team

* organising meetings and calendar management

about you

essential

* previous administration experience

* strong organisational skills, with the ability to plan and prioritise a varied workload, balancing the needs of stakeholders and effectively work unsupervised

* proven ability to take ownership of tasks

* procurement administration experience relating to catering and office supplies

* a comprehensive working knowledge of ms office

* excellent listening, written and verbal communication skills

* the ability to build effective working relationships at all levels across the business

desirable

* have personal pride and confidence in portraying a professional image in the role

* high standards of efficiency and punctuality; ensuring assistance to stakeholders is provided at all times

* calm and positive demeanour under pressure

* a natural positive 'can do' attitude

* proactive approach to continuous improvement in delivery of the role

* flexible approach

* team player

what we offer

our culture

this is an exciting and rewarding place to work, with the opportunity to make a difference. what sets us apart is our people. you will work with an exceptional team of talented, dedicated, and supportive individuals. you will have a fantastic opportunity to develop your career with us through our broad range of projects, mentoring opportunities and a personalised approach to your learning and development. we are always keen to hear from people who have driven, ambition and a flair for innovative thinking.

flexibility, wellbeing and work-life balance

we offer flexible approaches to work, whether that's working from home, being in the office, or as a hybrid worker. we're happy to discuss flexible working arrangements. wellbeing is at the core to our culture, allowing employees to flourish and to achieve their full potential.

our people are important to us and we take pride in our wellbeing programmes and policies that support individuals including flexible working, carers policy, mental health first aiders and readily available support through our extensive employee assistance programme.

diversity, equality and inclusion statement

ricardo energy & environment is an equal opportunity employer, we believe in each person's potential, and we'll help you reach yours. we have an ambitious diversity, equality, and inclusion approach as explained here.

we value diversity; recognising that a more diverse workforce creates a richer and more varied working environment. diversity also drives innovation, by allowing us to offer our clients the best consultancy service that we can.

as part of our commitment to engage positively and proactively with all our employees and ensure a culture of inclusiviety, we are a recognised as a disability confident employer.

benefits

our core benefits include 25 day's annual leave, plus 8 flexible bank holidays, a competitive company pension scheme, life assurance and professional subscriptions reimbursement. we also offer a wide range of flexible benefits to suit your lifestyle.

what next

once you have submitted your application a member of our recruitment team will be in touch. please be aware that the timing can vary dependent on the volume of applications that we receive for each role and in some cases, we may start to review applications prior to the closing date.

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