Executive assistant - united kingdom, rochdale, manchester

we are passionate entrepreneurs who are ambitious and work in a progressive way to ensure we are reliable and deliver for our team and stakeholders.

the business requires a versatile and highly organised individual, with a demonstrable skill set as a pa / executive assistant.

you should have a professional and capable presence and be able to oversee management of office facilities & provide general administrative support to the ceo, board & group hr manager.

scope of role.

- provide vital administrative support to the ceo, company directors, and group hr manager

- provide a reliable, accurate and pro-active support to the group hr manager

- provide a high-level experience for all visitors to site

- ensure adequate provision of office supplies to include stationary, refreshments, it hardware / software and cleaning products

- coordinate offices services, events, car fleet & other ad hoc requirements

key responsibilities

customer:

- facilitate directors, management & teams to provide their highest level of customer service and satisfaction

- update customer, supplier and agent agreement and maintenance of related files

operations:

- attendance at meetings and taking minutes and recording of actions

- obtain and circulate management weekly itineraries

- ceo diary management

- management of company vehicles fleet and related drivers' information

- national & international travel booking for all travelling employees managers/directors and provision of full itineraries

- planning and coordination of events, functions and meetings as required

- management of office supplies, refreshment facilities, cleaning supplies and ensuring good housekeeping across all office areas

- greeting visitors to site, booking of required meeting rooms & provision of refreshments

people:

- assist the management of recruitment for vacancies across the group, arranging advertisements, interviews and contracts

- onboarding of new employees by issuing contracts, arranging system access, set up on add time system, inductions, set up staff files and liaise with payroll regarding salary set up

- provision of starter, leaver, and changes information to payroll

- administration & update of addtime system, management of anomalies and provision of attendance reports

- management of probationary reviews, annual performance & salary reviews, and production of related paperwork

financial:

- reconciling ceo receipts/credit card/cash and vehicle expenses

- cost effective management of spending within all areas of jurisdiction, escalating any rising costs or other concerns

- managing the swift payment of any fleet management, travel, events, and supplies costs

safety:

- maintain a safe working environment for themselves and others

- monitor and take action to remedy any h&s risks within the office

- provide effective h&s inductions

- ensuring completion of the company accident book & reporting of relevant incidents

hours of work: 8:45 - 17:15pm

More jobs