Administration assistant - united kingdom, lancaster, lancashire

this employer is a young, multicultural company in the field of bioremediation that likes to punch above its weight. they value innovation and proactivity and aim to provide you with a chance to grow as a professional. as well as benefits such as insurance, bonuses and generous pension contributions, they offer training to all staff members. they value their staff and aim to create a culture around the passion to make a difference to the environment.

they are looking for an administrative assistant with a strong background in environmental/biological sciences. the role would involve providing administrative support to the head of product to facilitate project delivery across all areas of the company. the ideal candidate would have a strong understanding of science, administration and project management.

key responsibilities

- proactively manage line manager's calendar & schedule appointments

- screen incoming correspondence and respond independently when possible

- organise programs, events, meetings or conferences by arranging facilities and caterers, issue information or invitations

- provide support to other managers in the organisation of complex meetings or teleconferences

- prepare technical/scientific reports for the line manager

- prepare client presentations for line manager

- collaborate with other admins & general affairs personnel

- prepare agendas, notices minutes, confidential correspondence, reports & other complex documents

- perform complex and confidential secretarial functions including processing of payment requests, other department forms and documents

- aid in the hiring process for new personnel by organising applications, interviews, and communicating with candidates

- arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings

job profile

- identify and resolve problems in a timely manner, gather and analyse scientific and non-scientific information skilfully and maintain confidentiality

- written communication - be able to edit work for spelling and grammar, present numerical data effectively and be able to read, interpret and summarise written reports

- be adaptable to changes in the work environment, manage competing demands and be able to deal with frequent change, delays or unexpected events

- dependable - be consistently at work and on time, follow instructions, respond to management direction and solicit feedback to improve performance

preferable

- at least 3 years of executive assistant experience in a scientific/pharmaceutical company

- msc in biological/environmental/natural science

- knowledge of product development cycles

- able to work under pressure

- passion for innovation and problem solving

- advanced skills in microsoft word, excel, powerpoint, outlook

- database management

desirable

- project management (prince2/agile/scrum)

- background in microbiology

- over 8 years of professional experience

- good statistical knowledge (r, spss, matlab or similar)&

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