Scheduling coordinator ii - united states, boulder

the "world's largest search engine" is looking for you!!

 

position description

title: scheduling coordinator

project overview:

providing calendar support, interacting stakeholders to schedule meetings and help advance the business. help the team become more efficient and productive with their time. 

overall responsibilities:

as a scheduling coordinator, you will play an integral part in testing a new administrative program position from within our organization. you are a fast learner and think strategically to make recommendations and solve operational problems.  in addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.  you move quickly with the changing environment and are up to date with the latest companyproducts and services. proactivity and self-initiative will contribute greatly to your development. 

this is an exciting and demanding role to help shape a new model of administrative support. candidates must have strong communication skills, be highly organized, have a proven ability to grasp new technologies and be able to contribute to the operational flow of the team while aiding in keeping calendars running smoothly.

 

top 3 daily responsibilities:

perform administrative tasks in a timely manner with attention to detail and a positive attitude, with a primary focus on high volume calendar management (conduct calendar analysis, make recommendations, execute scheduling) for 7 to 10  people (“partners”) across multiple time zones and locations

partner closely with people you support as well as the team’s administrative business partners to align calendars with individual and organizational priorities and communicate information to help the business run smoothly

track work and ensure efficient workflow

 

other responsibilities may include: 

interface with employees in a friendly and professional manner, including communication with partners on expected completion of tasks and informing partners of scope of responsibilities when needed

daily calendar management to create a conflict-free schedule

detailed and strategic time management for partners

overhaul of calendars to help partners be more effective 

alignment of partners’ calendars with individual and organization priorities

scheduling of meetings across locations and with internal or external partners

organization and execution of meeting agendas for partners while traveling

act as communication liaison to represent people you support in larger scheduling requests

provide support for events (summits, offsites, large team meetings, team dinners, tech talks)

serve as a resource on internal policies for people you support

travel support (researching flights, accommodations, ground transportation, and locations for business meals)

task management of ad hoc requests (assistance with projects, resolving urgent calendar issues, helping a peer)

provide input into workload; adjust partner assignments and share work with peers as needed

build efficiency and effectiveness into existing operations; help define new operational strategies and tools

skill/experience/education

mandatory

bachelor's degree or equivalent practical experience

3+ years of executive scheduling, and project management or event planning experience in a fast-paced environment.

strong written and verbal communication skills.

ability to manage multiple ongoing projects and requests from different teams.

self-starter, team player, flexible.

 familiar and comfortable with gsuite (gmail, calendar, drive, etc.)

desired

flexible working hours

this client is requiring that all new hires show proof of covid-19 vaccination. however, accommodation considerations will be reviewed for those that cannot be vaccinated for medical, religious, or other reasons protected by law.

equal opportunity employer/veterans/disabled



the company will consider qualified applicants with arrest and conviction records

Apply to this job now Report abuse

More jobs