Administrative specialist - united states, pittsburgh

adecco is assisting one of our local clients who is looking for an administrative specialist in pittsburgh, pa. please apply now!

no remote work

this is a temp to hire position with a pay rate range between $23.00 to $26.00 per hour based on experience. 

parking is $11 per day

essential responsibilities

prioritize conflicting needs; handle matters expeditiously; proactively engage on and see projects through to successful completion within strict deadlines 

maintain and coordinate calendars, schedule appointments and meetings for executive business leaders 

plan, schedule, and arrange business meetings and travel itineraries; prepare and reconcile expense accounts 

process t&l expenses and assist in managing expense accounts and budgets 

prepare communications such as organization announcements and newsletters 

prepare presentations, reports, spreadsheets, meeting minutes and other business information 

use discretion in interfacing with all levels of individuals, internally and externally

prepare, evaluate, and edit incoming and outgoing communications for the executives 

serve as delegate for various approval processes for executive business leaders; including expense reports), computer peripherals, electronic signatures, etc. 

keep org charts, seating, distribution lists up to date 

support teams in planning and executing customer and large internal events, including all logistical details, scouting locations, coordinating scheduling, accommodations, and catering 

direct business contacts to appropriate managers 

manage conference / huddle rooms and common office areas 

order and track general office supplies

coordinate the offices and employee supplier needs

interact with vendors and building administration for maintenance needs, employee access to parking, fitness center. 

lead special projects as requested

 

qualifications/requirements

minimum of 5 years of administrative experience in a corporate environment supporting executives. 

must be proficient in microsoft office (outlook, word, excel, and power point), and familiarity with video conferencing  

equal opportunity employer/veterans/disabled



the company will consider qualified applicants with arrest and conviction records

equal opportunity employer/veterans/disabled



the company will consider qualified applicants with arrest and conviction records

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