Part time admin manager for a busy pilates studio - united kingdom, hove, east sussex

admin manager – purely pilates, hove office

self employed

£13 per hour

14 hours per week spread over mon – fri. some of the hours will need to be done in the studio office and the rest can be done from home.

overall

this role is to answer daily emails, run the existing administrative processes within the purely pilates studio and ensure the office and reception area are kept tidy and up to date.

this role will also involve being part of setting up new systems and working with the directors to ensure smooth running of the pilates office and administrative functions.

specifics

to answer the daily emails in the info@purelypilatesstudio.co.uk inbox
to ensure that the renewals process happens in a timely and accurate manner and course registration sheets are printed out for instructors folders
to set up and send out zoom codes (every 8 weeks)
to keep the main database up to date and accurate
to book studio sessions and 1-1 appointments
to follow up from 1-1 appointments to ensure a good conversion rate to courses
to ensure the office and reception area are kept tidy and that the notice boards in both areas are kept up to date
to print out administrative forms, information for instructors, posters for the notice board and invoices
to take summer school, masterclass and open day bookings, including checking payments and confirming places with the clients and instructors
to update the website timetable and any pp news
to update google business pages with opening times and pp news
to schedule facebook, twitter and instagram posts. content information will be provided by directors. creative to be designed and posted.
to assist with marketing campaigns
to take telephone messages
to provide receipts and invoices where appropriate
to prepare the monthly accounts for the business

skills and experience needed

proven experience of the following (all of these are essential to the role):

excellent customer service skills

the ability to work as a team and to take instruction

the ability to take initiative

to be able to work accurately and quickly with excellent attention to detail

to be flexible in the work you are doing and be willing to take on new tasks as they arise

proven skills:

google sheets / excel spreadsheets to at least an intermediate level (essential)

quick and accurate typing skills (essential)

excellent written and communication skills (essential)

social media for business and marketing experience (desirable)

accounting (desirable)

this is an exciting period for the studio and we are looking for someone who is willing to take on this role and help us develop it further as the studio advances.

to apply for the role, please send your cv and a written statement on why you think you would be suitable for this post to info@purelypilatesstudio,co.uk. the closing date is noon on wednesday 31st august 2022

More jobs