Business office support - united kingdom, warwick, warwickshire

job description:

what to expect

the bce business strategy office team sits under the directors of body chassis engineering, assisting on the implementation, execution and coordination of the department's strategy, identifying important initiatives and sharing best practices, to develop a powerful and effective organisational alignment.

this is an exciting opportunity to join the business strategy office team. the depth and breadth of activities that the department undertakes provides a brilliant opportunity to learn about all aspects of engineering and interacts with all the body chassis engineering team and supporting functions in the business.

this opportunity sits directly with the business governance lead who provides strategy and organisation to the engineering directors and their first line. the role will have responsibilities to ensure a smooth running of the day-to-day activities whilst being pro-active to assist with many new requests.

this role is key to help us in our successful delivery and coordination of our engineering team and building key effective relationships across the function.

key accountabilities and responsibilities

support the business strategy office team on daily admin tasks.

support on internal office moves, helping to develop and organising the location plan in accordance to jaguar land rover property team requests and business needs.

pay continued close attention to all office and teams' needs in terms of it equipment, potential hazards around our floors, organisation and cleanness, and raising e-trackers when required.

perform waste walks' for each neighbourhood and maintain updated records and actions follow up.

maintain the storage rooms' record for the department, and ensuring all actions are followed up.

ensuring the teams and bce facilities comply with safety rules.

order & distribute safety ppe as and when required.

manage stock and order stationery.

audit the resource/headcount (rads) system to make sure everyone has the correct location and submit request for update when required.

support the organisation of various internal events.

support on the organisation of the cars' schedule for the product familiarisation' events for the bce first line and teams.

collaborate and establish lasting relationships with other support functions (factory management team, jaguar land rover property team, engineering operations facilities team).

undertake any other work as directed by your line manager in connection with the job may be requested.

what you need

knowledge, skills and experience

essential:

be highly customer focused.

able to work under pressure, meet targets and deadlines, with strong problem-solving skills.

good communication skills

proficient in microsoft office, sharepoint, word, excel, powerpoint

positive, practical and flexible attitude.

a team player, collaborative and responsive; able to build strong relationships.

strong on attention to detail and effective time management, with the ability to work on your own initiative

an individual, who works independently, is results driven, with the ability to deliver operational plans in a complex, demanding environment.

a resilient and enthusiastic who responds constructively to new ideas and inputs.

an effective team player, actively develops and supports team members.

desirable:

uk full driving license

knowledge of processes within an automotive oem.

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