Administrative assistant - united kingdom, chelmsford, essex

administrative assistant

we are searching for an experienced administrative assistant

overall job purpose

providing a high standard of administrative support to the audit team (from assistant managers to students) and administrative assistance to the audit secretarial team.

to manage the integral audit bank confirmation system, maintaining an accurate database; initiating and managing requests and dealing with follow-up queries in an efficient, proactive and timely manner.

about the company and department

rsm uk is part of the international rsm network, rsm uk has over 3500 staff based in 32 offices across the uk. we are the 7th largest accountancy and business advisory firm nationally and the 6th largest internationally.

our vision is for rsm to be known as a great place to work. we strive to have a credible reputation for supporting and inspiring our people to succeed, achieving this through quality training and development, inspiring leadership, a drive for excellence in all we do, a focus on wellbeing and an authentic culture that is founded on the principle of authentic inclusion.

responsibilities

support to audit and secretarial team

provide administrative assistance to the audit team from assistant managers to students.supporting the audit secretarial team - including event admin/support.manage and maintain the audit bank confirmation database, initiating bank confirmation requests and managing follow-up queries with relevant stakeholders.manage the travel and accommodation bookings.facilitate the organisation of third-party file reviews.

business development duties

to assist with the preparation and maintenance of the opportunities pipeline.

ad hoc tasks

general administration as required including, but not limited to:

providing occasional remote switchboard/admin cover for smaller offices during holiday periods

requirements

essential

experience in managing database records and liaising with relevant stakeholdersdetail orientated with a high level of accuracyexcellent communications skills and strong team working abilitydemonstrate strong technical skills in using ms word and ms excelability to manage multiple tasks simultaneously, solve problems, manage and meet the deadlines and maintain a high quality of workability to remain discreet working with confidential matterspossess flexibility and adaptability to manage changing work requirements and varying volumes of work

the successful candidate will:

have a can-do attitude;be able to maintain self-motivation when working on their own, as well as working as part of a team;enjoy process-driven data management and problem solving; andbe able to work to deadlines/under pressure.

note: this job description reflects the present requirements of the role. as duties and responsibilities change, the job description will be reviewed and will be subject to amendment in consultation with the individual.

location: hybrid - a mixture of office based (either london/chelmsford depending on candidate's location and preference) and remote working.

hours: 9am to 5pm role (hours are subject to flexibility for the right candidate including part time options)

flexible working

at rsm we work hard to create an environment where our people can make a difference - to themselves, their career, their teams, and to the success of our firm and clients. we support all our people to work flexibly, to manage their family and other responsibilities alongside their work commitments; we believe this is key to achieving an inspiring and fulfilling working environment.

diversity and inclusion at rsmat rsm, inclusion and diversity are central to our values. we have an authentic focus on intentional inclusion, enabling our people to feel they can bring their whole self to work and ensuring everyone feels supported, respected and confident to make a valuable contribution.

to find out more, please visit our diversity and inclusion page on our careers website.

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