Program coordinator iii - united states, san francisco

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position description

title: ap coordinator

project overview:

ensure that our ops po and invoice-related processes are running smoothly. monitor and control for inconsistent and inaccurate invoices. 

overall responsibilities:

provide consistent review, evaluation, and reporting of all invoice processes to ensure the most effective and efficient procedures are in place

support waymo manager spend forecasting

perform quality control and auditing measures

top daily responsibilities:

review invoices in sap for appropriate coding and approval

coordinate between waymo managers, accounting, and vendors by collecting and reconciling project data within sap

respond to inquiries from vendors and waymo managers with self-help tools, such as forwarding relevant training materials, and identify gaps where important training materials do not yet exist

create and distribute standardized invoice templates

generate ad hoc reports; create financial process maps, update process documentation, and assist with implementation of process improvements

mandatory skills/qualifications: 

program calendars / meetings deliverables, keep updated the master deliverables list. work with team leads/responsible parties to ensure timely updates/forecasts of each deliverable prior to check-in meetings.

document management work with the pgms to establish standards and coordinate document management tools.

keep all document management and tools access repositories for program updated and logically organized for ease of use by team members.

propose and enforce organizational standards across the team to ensure that only relevant/current documents and access statuses are posted and old versions are archived.

work with the pgm lead to establish a scalable model for tools access and permission sharing with external partners.

requirements:

high proficiency with g-calendar, gmail

high proficiency with g-docs, g-sites, g-groups and the import-export-sharing between g-docs.

 highly detail-oriented

responsive to varying needs and changing priorities

non-essential skills/qualifications:

high proficiency with purchasing and accounts payable

prior experience working in sap

experience creating financial process maps, updating process documentation, and assisting with implementation of process improvements

this client is requiring that all new hires show proof of covid-19 vaccination. however, accommodation considerations will be reviewed for those that cannot be vaccinated for medical, religious, or other reasons protected by law.

equal opportunity employer/veterans/disabled



the company will consider qualified applicants with arrest and conviction records

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