Property admin - united kingdom, kilburn, london

our company works in the property industry. we let property, buy and sell property, develop property, manage tenancies, manage buildings and various other property tasks.

we are a small office established since 2005 and based in kilburn. our office consists of 4 people and we are looking for a 5th. the person we are looking for should be enthusiastic, honest, hard working, organised, enjoy dealing with people and handling difficult situations.. additional traits required are being a problem solver, multi tasker and being able to pay attention to detail. working both independently and as a team member are important.

it is essential you have good have good written and oral communication skills.

the position available includes (but is not restricted to) the following tasks:

property advertising

viewings/ dealing with agents as we are not an estate agency, we do not have as many viewings

move in/move out tenants- we have a separate inventory company that carries out the check in check out inventories.

property inspections- from time to time inspections of properties will be required.

rent reviews/ dealing with tenancy changes- changes to contracts etc

management of keys- creating a system to keep keys organised

legal paperwork preparation/evicting tenants-

regular maintenance issues- gas certificates, communal cleaning etc

communal works

the role is mainly office based, but from time to time you will have to visit properties for viewings, inspecting works have been carried out etc. this is a relatively small part of the role and usually dependent on the number of properties available. all our properties are within london and accessible via london transport.

usual daily tasks

•communicating with tenants, estate agents, contractors, suppliers etc

•dealing with property information requests and arranging viewings

•creating daily and monthly reports

•dealing with e-mails

•preparing letters

•filing and uploading documents

• taking offers and closing deals

• drawing up tenancy agreements

• handling deposit returns and negotiating tenancy extensions

• dealing with invoices

• keeping property files up to date

• preparing, typing, filing, photocopying, faxing and scanning documents

• able to give clear concise monthly reports

plus pa duties.

looking for someone who can help us grow our business, improve our systems and is hands on. we are more interested in someone who is strong at admin. looking to recruit asap

we are offering:

a full time position monday to friday 9am – 6pm (40 hours per week with 1 hour lunch).

salary £24,000 per annum (gross) plus travel costs (bus/underground) associated with travelling to properties when needed. salary includes 4 weeks paid holidays and bank holidays included in contract.

priority will be given to people with experience in property or with experience in similar positions.

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