Administrative assistant - united states, portland
pay rate: $27-30/hou
start date: 2022-10-24
end date: 2022-12-16
work hours: 8:30-5:00 m-f
job description: below is the job description for the sr legal administrative assistant role that this temporary assignment will cover. the legal sr administrative assistant provides high-level and complex administrative and legal support to attorneys and legal professionals. this position supports multiple law practice areas and is a member of the legal operations team supporting law department operations in portland site. the successful candidate is a self-starter, is proficient with 0365 and technology, applies quick learning, critical thinking and speed to execution. executive administrative experience as well as a background supporting regulatory, compliance and/or legal related experience is preferred. principal duties and responsibilities • proactively manages officers' time, including complex scheduling, travel, and expenses. understands what is going on in the organization in order to anticipate needs and plan and coordinate meetings and conferences. may also support the same for other legal professionals. • may act as liaison/represent leaders with internal/external business partners, outside counsel, regulators, vendors and others. • manage and distribute hard-copy and digital internal and external mail and communications. • provide data and information in preparation for meetings to keep leaders apprised of business issues. may require assembling or preparing reports containing data from several sources as well as taking concepts and creating exhibits that include research and analysis for a variety of presentations to internal and external audiences. may assemble, prepare, research, compile and analyze legal, proprietary and confidential information. • manage and support special projects as assigned that may include: coordinating projects, conducting research, compiling reports, monitoring status and providing updates and communications. • provide knowledge management support including: • intake, organization and filing of legal or regulatory information within document management programs, sharepoint and database management • assignment and tracking of activities related to areas of concentration • creation, distribution and/or report filing • research activities may include insurance regulations, federal and state statutes, insurance industry services and publications, confirming filing fees and procedures • review and prepare invoices for submission of payment to external parties or vendors. • removed this bullet related to budget support. • provide support for legal operations functions that may include: • on-site operational, facilities and maintenance support • business resiliency, budget/finance/invoice processing, law technology and other operational support • make recommendations for improving efficiency and economy of existing operations • performs other duties as assigned.
work location: 2211 congress street, portland, maine (hybrid role, 2 days remote, 3 days in office)
equal opportunity employer/veterans/disabled
the company will consider qualified applicants with arrest and conviction records
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