Human resources administrative assistant - united states, sierra colorado
under general supervision, performs technical and paraprofessional work in a variety of human resources program areas including recruitment, selection, personnel record maintenance, and benefits; performs general office support duties; and perform other related duties as assigned.
job duties: administrates and processes benefits packages for new employees and during open enrollment periods. • prepares and conducts new hire orientation for hourly and salaried employees and prepares new files; explains policies, benefits and procedures. • explains enrollment procedures and alternatives to employees in a complete, accurate and professional manner. • reviews all paperwork for accuracy and completeness. • forwards individual employee benefits information to the appropriate authority before/within established time frames. forwards confirmation statements to employees within established time frames. • orders benefit-related forms and booklets as necessary and maintains adequate supply. • process family and medical leave act (fmla) paperwork from sending initial correspondence to employee through submitting paperwork to payroll; monitor employees return to work status reports. processes and maintains leave records. • properly processes and maintains leave records according to established guidelines. • accurately calculates all leave taken and accrued in accordance with fair labor standards act. • correctly files all paperwork, including time sheets and leave requests. • accurately answers employee's questions and properly advises them on the correct use of leave. promptly resolves leave-related issues. • accurately enters leave-related data into computer within established time frames coordinates the employment, application, and interviewing process for assigned vacancies. • receives approved staffing requisitions and processes in a timely manner. • prepares vacancy announcements and advertisements for assigned positions within established time periods and according to established guidelines and procedures. • screens applications for qualifications and forwards applications that meet the minimum qualifications to appropriate interviewing supervisor for review. • may verify employment history and status of other screening requirements. • properly maintains recruitment files and disposes of files using established retention guidelines. • receives approved hiring packets and completes processing using established guidelines. • schedules drug test and ensures the completion of medical and physical forms. • prepares offer of employment letter and submits to supervisor for approval. performs general clerical duties, such as answering the phone, maintaining files, completing reports, performing limited typing or related duties. • answers, screens and routes telephone calls promptly and courteously to appropriate staff. delivers complete, accurate and legible messages in a timely manner. • completes required reports and other documentation accurately and in a timely manner. thoroughly reviews reports and corrects or resolves any discrepancies. essential functions • properly maintains personnel files. observes all confidentiality requirements. accurately categorizes and files general operating materials. assembles files according to established procedures. • accurately types, proofreads and corrects letters, forms and other personnel-related documents. • properly responds to all inquiries and requests for information in a courteous and timely manner. reviews and processes personnel and/or position transactions. enters transaction data into appropriate software application. • reviews requests for personnel and/or position actions for completeness, accuracy and conformity with appropriate guidelines. makes appropriate corrections following consultation/notification of proper individuals. • updates and maintains electronic records to include addition of new hires into appropriate software programs, such as jenzabar, as well as microsoft office word and excel. • correctly codes personnel actions and other transactions. enters data according to prescribed format and procedures. corrects as necessary. • prepares separation notices on assigned employees and submits to supervisor for review, signature and processing. • appropriately documents personnel actions in appropriate records systems. properly files all paperwork. closes files on assigned employees and enters resignation/termination data into computer. displays a high level of effort and commitment to performing work; operates effectively within the organizational structure; demonstrates trustworthiness and responsible behavior. • demonstrates eagerness to learn and assume responsibility; seeks out and accepts increased responsibility; displays a "can do" approach to work. • shows persistence and seeks alternatives when obstacles arise; seeks alternative solutions; does things before being asked or forced to by events. • works within the system in a resourceful manner to accomplish reasonable work goals; shows flexibility in response to process change and adapts to and accommodates new methods and procedures. • accepts direction and feedback from supervisor and follows through appropriately. • works when scheduled; begins and ends work as expected; calls in according to policy when arriving late for work or when absent; observes provisions of fair labor standards act; observes policies on break and lunch periods; uses work time appropriately.
requirements:
associate's degree of higher
3 years’ experience in benefits administration
3 years of progressively responsible technical secretarial and/or administrative support work of which one year must be in a human resources or risk management related field
demonstrated leadership, productivity and administrative experience in clinical, professional, research or educational settings
equal opportunity employer/veterans/disabled
the company will consider qualified applicants with arrest and conviction records
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