Tender and contracts co-ordinator - united kingdom, oxford, oxfordshire
about wrightbus
wrightbus manufactures the world-first zero-emission hydrogen double-decker, alongside midibuses, full size single deckers, two and three axle double deckers and articulated vehicles. wrights group has recently focused increasingly on its zero-emission hydrogen buses.
job description:
as part of wrightbus sales department, you will have an exciting opportunity to be a part of a fast-moving team responsible for generating leads, quotations tenders and proposals on behalf of our various manufacturing plants, to some of the world's leading names in the transport sector. the success of our organisation depends on quality innovative response right from the initial enquiry, sales order processing, delivery and payment all of which is handled by our team in ballymena. interaction is required with national account managers, customers and other departments and stakeholders in order to meet our customers needs is important and this role, where accuracy is paramount and the ability to work under pressure to tight deadlines are essential, will suit an ambitious diligent hard worker with energy and a desire to succeed.
benefits:
holidays - 237.5 hours.
pension - 5% employer, 3% company
medicash scheme. you can claim back on medical appointments and free counselling etc.
life insurance
canteen onsite,
free parking and local befits
requirements:
2 a levels or equivalent (e.g. btec level 3) in business related discipline.
plus 12 months experience in an admin role or project management role.
or 3 years' experience in a similar role.
a minimum of an hnd/ nvq l5 in business related subject or equivalent _(desirable) _
previous experience dealing with customers.
computer literate with a working knowledge of microsoft word, outlook, excel and powerpoint.
previous experience in the preparation of manufacturing costing processes. _(desirable) _
previous experience of quotation preparation. _(desirable) _
previous experience of operating a product configuration system. _(desirable) _
preparation of technical customer specifications _(desirable) _
fluent in on or more other languages (e.g. spanish, french, german, italian or mandarin chinese _(desirable) _
experience of contractual law _(desirable) _
demonstrate their ability to work to high levels of accuracy within very strict deadlines.
ability to communicate at all levels both verbally and in writing.
deal with information in a confidential manner and possesses good interpersonal skills.
ability to work as part of a team.
ability to work on own initiative and contain problem-solving abilities. circumstances
flexible and adaptable.
responsibilities:
to interpret customers technical specifications and transfer these requirements onto wrightbus specification.
identify supplementary options and associated costings.
calculate manufacturing costs of vehicle using the most recent information available. (may entail approaching suppliers for prices.)
interpret customer's contractual requirements and compile a report detailing the compliance/non compliance in line with the company's interest.
process sales package to go to customer incorporating specification, quotation, letters, delivery schedules, contractual issues, drawings etc.
present proposals/costings to directors and managers.
ensure that accurate and clear records are kept and are up to date on historical pricing for each customer to allow final prices to be agreed and justified
monitor designated contracts to ensure that all information is kept up to date and customer/national account managers are informed.
this will entail supplementary customer requests, which will require re-costing and revised order confirmations, specifications processed.
pass relevant information to various designated departments within wrightbus adhering to timescales contained in schedules.
communicate with customers on various issues both orally and in writing.
update costing synopsis on a regular basis to take account of fluctuations and changes via vo's etc.
ensure that accurate and up to date pricing synopsis are available for each customer / deal.
invoice vehicle and ascertain delivery addresses, registration/fleet numbers etc.
to ensure, with contracts assistant and contracts manager that customers technical specifications reflect bid before release.
to help facilitate and co-ordinate, where required, visits to and from our customers with respect of vehicle specifications in partnership with other departments and national account managers.
when required assist with vehicle deliveries and associated documentation to ensure vehicles are delivered within timescales.
upkeep of customer files and general office filing.
assist other members of the team to ensure deadlines are met.
production of various reports if/when required.
other relevant duties as required.
monitor and assess manufacturing build schedules in conjunction with designated contracts
job type: full-time
reference id: tcco1022
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