Admin assistant - saudi arabia, alahsa

Summary and objective / job context:to manage the administration for facilities management division ensuring that there is consistency across all areas for administration within the division. performs a variety of office support and/or secretarial duties for a specified division, such as composing a variety of standard documents and correspondence, relaying and resolving routine telephone and/or walk-up inquiries, scheduling calendar items and meetings, making travel arrangements, processing forms, performing data entry, and establishing and maintaining records. edits and proofreads documents to ensure accuracy. duties and responsibilities:serve the needs of the facilities management division though web research, purchasing, payment / invoice processing, and being the primary contact person for a group that is often not accessible during the day.communicate effectively and professionally with vendors regarding materials, quotes, scheduling, delivery, etc. respond appropriately to e-mail, phone and written inquiries from internal and external customers of the facilities & services group; proactively communicate on behalf of the facilities management division. schedule and set up for meetings, events and projects.send outgoing mail and parcels through most suitable delivery service or through a specially requested delivery servicedistribute office supplies as requested.any other duties as directed by the facilities operations coordinatorskillsqualifications & experience:high school diploma or equivalent.5 years of experience in a similar admin rolecompetency (knowledge, skills and ability):ability to understand priority of workproficient in computing – microsoft office program (word, excel, project scheduler, powerpoint) internet, email and computer applications.good report writing skillscommunicate in english appropriately and clearly both verbally and in writing with telephone callers, office visitors and co-workers

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