Administration assistant - united arab emirates, united arab emirates

Functional roles and responsibilities • provide necessary support services to departments and provide general administrative duties to support smooth functioning of business. •  coordinate with sales to receive insurance policy , with gro for registration of the vehicle and for purchase of salik tag, etc. prior to delivery to the customer • daily reconciliation of expenses , iou and cash on hand in a timely and accurate manner • prepare statements of expense, traffic fines, etc and submit for reimbursement • monitor fines on the system, track status and liaise with concerned staff to clear the same • co-ordinate with logistics and workshop for movement of vehicles, pdi, issuing po for accessory fitment, re-conditioning and outside work • ensure applicable system updates in a timely and accurate manner • maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. maintain and update all necessary records, files and database. • raise lpo’s and ensure timely follow up of the payments. • procurement of consumables for the showroom by following all related processes. planning, organizing and distributing of uniforms and stationery to the floors. • manage petty cash requirement for the sales department and ensure availability of cash at all times.skillseducation/certification and continued education • 12th standard / high school / “o” levels   years of experience 0-2 years relevant experience   knowledge and skills: * customer service * relevant experience in the desired field. * good communication skills in english. * proficient in computer literacy with excellent organizational and coordination abilities. * attention to details and is skilled at arranging tasks in order of importance.

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