Office coordinator - united arab emirates, ajman

• assist in managing day-to-day administrative tasks, including managing correspondence, filing documents, and handling office supplies.• serve as the first point of contact for visitors, clients, and employees, providing a positive and welcoming atmosphere.• answer phone calls, respond to inquiries, and redirect calls as necessary.• coordinate and schedule appointments, meetings, and events for employees and management.• maintain shared calendars and ensure scheduling conflicts are resolved.• maintain a well-organized and tidy office environment, ensuring supplies are stocked and common areas are well-maintained.• enter and update data in spreadsheets databases, and other software systems.• prepare and format documents, reports, and presentations as needed.• draft and proofread emails, letters, and other communications on behalf of the office.• distribute internal memos and announcements to staff.• liaise with vendors, suppliers, and service providers to coordinate deliveries and services.• assist in managing vendor contracts and relationships.• arrange travel arrangements, including flights, accommodations, and transportation, for employees and executives.• coordinate logistics for meetings, workshops, and conferences.• assist with expense tracking, invoice processing, and basic bookkeeping tasks.• collaborate with the finance department to ensure accurate financial records.• assist managers with various tasks, including scheduling appointments, preparing reports, and conducting research.• work closely with colleagues to support their needs and contribute to a collaborative work environment.skillshigh school diploma or equivalent. additional education in business administration or related fields is advantageous.• proven experience as an office coordinator or in a similar administrative role.• excellent organizational and multitasking abilities.• strong attention to detail and accuracy in data entry and documentation.• effective communication skills for interacting with colleagues, clients, and vendors.• proficiency in using microsoft office suite (word, excel, powerpoint, outlook).• familiarity with office equipment and basic office management software.• problem-solving skills and the ability to handle unexpected situations.• professional demeanour and strong customer service orientation.• adaptability to changing priorities and a dynamic work environment.• fluency in english is required. knowledge of additional languages such as arabic is an advantage

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