Admin/ office assistant - united arab emirates, dubai

Responsibilities:office organization: maintain a clean, organized, and well-functioning office environment by managing office supplies, equipment, and common areas.reception duties: greet visitors, answer incoming phone calls, and direct inquiries to the appropriate staff members.scheduling and calendar management: assist in scheduling appointments, meetings, and conference calls for staff members. ensure that meeting rooms are prepared for use.data entry and record keeping: accurately input and manage data in spreadsheets, databases, and other relevant systems. maintain confidential records and files as needed.correspondence handling: manage incoming and outgoing emails, letters, and faxes, including sorting, distributing, and responding to routine inquiries.communication support: assist in preparing reports, presentations, and other documents. proofread and edit materials for accuracy and clarity.travel arrangements: arrange travel itineraries, accommodations, and transportation for employees as required.billing and invoicing: assist with the preparation and tracking of invoices, as well as coordinating payments as necessary.mail and package handling: receive, sort, and distribute mail and packages to the appropriate recipients. prepare outgoing mail and packages.vendor and supplier coordination: communicate with vendors, suppliers, and service providers to manage office maintenance, repairs, and orders.meeting support: assist in setting up and cleaning meeting rooms, as well as coordinating refreshments for meetings and events.general administrative support: provide general administrative support to the team, including filing, photocopying, scanning, and other ad-hoc tasks.skillsqualifications:high school diploma or equivalent; additional relevant education or certifications are a plus.proven experience in an administrative or office support role is preferred but not mandatory.strong computer skills, including proficiency in microsoft office (word, excel, outlook) and other office software.excellent communication and interpersonal skills.exceptional organizational and time management abilities.attention to detail and accuracy in work.ability to multitask and prioritize tasks effectively.strong problem-solving skills.dependable and punctual.maintains a professional and friendly demeanor.

More jobs