Document controller - saudi arabia, saudi arabia

Job summarythe document controller ensures that the organization documents, contracts, correspondence letter, agreement, commercial documents,  samples, method statements, rfi, etc. are properly received and accurately recorded in a worthy manner which will be distributed internally/externally as per approved distribution matrix to concern departments, discipline, stakeholder etc. to adopt company quality policy and procedures throughout service with company, should be aware of basic iso standards which helps to maintain and follow consistency methodology in projects.job responsibilities 1principal accountabilitiescoordinates all activities related to the document control procedure.maintains the documents and drawings in the document control office under safe.receives all type of contract documents, correspondence, tender, legal and same to shall circulated to concerns recipients and departments.inputs document data into the standard registers ensuring that the information is accurate and up to date job responsibilities 21. document management and administration supportensures to follows and understand well organized standard hierarchical folder structure for all projects.encodes document data into the standard registers ensuring that the information is accurate and up to date.frequent follow up on documents status and outstanding items with project team and with external parties.ensures proper understanding of all client procedure, requirement on documentation perspective to put in place and follow accurately without any discrepancyprepares and follow project defined transmittal to client, consultant, sub-contractor and other external partiesensures that document are quality checked before transmitting, submitting to internal & external parties to avoid any discrepancyensures project comments are received, sent and tracked and the methods how incorporated comments are filed and traced in an effective wayensures that all documents have no errors in filenames, submissions, etc. before submitting it to the internal department or to external stakeholder/parties to avoid rejection/confusion.monitors and ensures that the latest revision of all documents are available in project and distributed to all concerned partiesensures proper monitoring of supersede old documents when new revision issued, able to know how superseded document are processed and what are the steps followed furtherfollow the procedures and develop to register construction related documents, maintain logs accurately on daily basisensures proactiveness in retrieving documents like, reports, correspondence are required by project director, project manager or higher management2. information security and confidentialitymanages confidentiality and ensures not to disclose any information concerning the company or any matter related to the employment offer letter or the employment contractensures that proper and secure storage of data is provided for all confidential and all notes while in his/her possession or under his/her control in the performance of the duties and within the scope of responsibilities. (refer to iso 27002:2005}. skillsjob knowledge & skills• knowledge in iso documentation standards• knowledge in use of spreadsheets, database, word processing and selected job specific software• knowledge of records management principles and procedures including record keeping and filing principles and practices• good working knowledge of english, both written and verbal• knowledge of office machines and other related equipment• computer literacy and experience of using a range of microsoft office softwar• erp knowledge preferably sap functional skills are a requirement to be successful in this role.job experiencetotal   5 year(s) on job     2 year(s) gcc    1 knowledge l1recordkeeping and logs l1customer document analysis l1data archiving l1records management l1educationbachelor's degree in business administration or any related field

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