Administrative coordinator - united arab emirates, dubai

Point person for maintenance, mailing, shipping, supplies, and other related errandsorganize office operations and procedures:maintains reception areamaintains pantry areaorganize and schedule meetings and appointments, if necessarymonitor and maintain office supplies inventorycoordinates flight, hotel bookings, airport transfers/pick upmanage relationships with vendors, service providers, landlord and other office related contractors. coordinates with vendors for:stamp and other office related requirementsprinted materials like signage, wall sticker, stamp stickeroffice stationerieshardware suppliesmaintenance & cleaning services - for office facility management:contacts dso cleaning teamcontacts dso facilities management teammanages the hq office door access – registers employees and system updateassists on visa applications from other countries – schengen, usa, etc.manages clerical, administrative, and secretarial responsibilities and tasksskillsat least 2 years' experience in the administrative support field.fluency in english and russian languegespreferably with uae experience, otherwise open for option if necessaryhands-on experience with ms officefamiliarity with office equipment, like printers and fax machinesbasic math skillsexperience in event planningexperience in calendar management, database managementnegotiation skillsphone etiquetteinventory and supply management experienceattention to detailtime managementorganizational skillsadaptabilitycommunication skills - excellent verbal and written communication skillsinterpersonal skillsproactive

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