Executive assistant to board of directors - united arab emirates, dubai

Descriptionour client is hiring a highly organized and efficient executive assistant (ea) to provide personalized secretarial and administrative support to the board of directors (bod) in a well-organized and timely manner. the ea will ensure that the schedules are effectively managed, communication is streamlined, and administrative tasks are handled efficiently, allowing them to focus on strategic tasks and priorities. main tasks:manage and maintain the bod's diary and email account;filter emails, highlight urgent correspondence, and draft replies; organize inbound emails into the appropriate folders and action items;effectively manage all scheduled commitments and related arrangements such as venue booking, transport, guest coordination, etc as required;conduct weekly diary meetings with the bod to discuss upcoming engagements, invitations, and other requests;schedule regular meetings between the bod and their direct reports, committees and other internal parties as required;coordinate overseas travel and accommodation requirements; filter general correspondence, queries, phone calls, and invitations to the director by redirecting or taking forward such contact as appropriate;ensure the director is fully briefed on, or prepared for, any engagements he is involved in;keep and maintain an accurate record of papers and electronic correspondence on behalf of the director;prepare correspondence on behalf of the bod, including the drafting of official letters, company notices, event invitations and greeting cards;create professional & well-designed powerpoint presentations as needed; minute general meetings and prepare meeting summaries as required; keep and retrieve files;ensure guests meeting with the bdod are well taken care of;provide a service that is in line with the bod work habits and preferences;handle personal tasks for the bod whenever needed, such as scheduling personal appointments, managing personal correspondence, and coordinating personal events.skillsskills & competencies:excellent verbal and written communication skills;talent for corporate correspondence (letter & email drafting, other corporate documents);strong organizational and time-management skills, proficient at multitasking;discretion and confidentiality;able to work under pressure and prioritize tasks;attention to detail and problem-solving skills;highly skilled in microsoft office suite (word, excel, powerpoint, outlook);able to use basic graphic design tools like canva (for creating event invitation cards, greeting cards, slides and other documents).education & qualifications:bachelor's degree in business administration or related field;proven work experience for at least 8 years as an executive assistant, or similar, reporting to c or director level executives;proven work experience in mnc and international environment;currently living in the uae and ready to join immediately;uae driving license.

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